Proposal to modify/enhance ICOTS application:

Include Last Primary Residence on Both the Case Closure and Case Closure Reply PDFs

Proposed by: Technology Committee (via VA)
Enhancement no: ER_2020_07_ IncludePrimaryResidenceonCCNCCN-Reply_Technology

Users Impacted:

PO (Field User), Supervisor, Compact Office, State Administrator

Statement of Need:

The PDFs of the Case Closure Notice and Case Closure Notice Response contain the offender's last known Employment contact information but not the last known Residence and phone number. The home address and phone number fields were not part of the original CCN or CCN-Reply forms from which ICOTS was designed. Since the CCN and CCN Reply forms are often placed in the official file and/or provided to the court, it would seem that if the Employment address is listed on these PDFs, the Residence/phone would be listed also.

Current Practices:

Users have to locate a prior Progress Report (which could contain an old address depending on how old the PR is) or take a screenshot of the Residence tab in order to print that information for the court/file when addressing issues like fines, costs and restitution after closure.

The following information is drafted by the Technology Committee

Justification of Enhancement Priority:

Since the CCN and CCN Reply forms are often placed in the official file and/or provided to the court, it would seem that if the Employment address is listed on these PDFs, the Residence/phone would be too. Otherwise, it appears incomplete and lacking in detail.

Region/Committee action:

Technology Committee April 20, 2020: The committee reviewed ER-2020-07 Include Last Primary Residence on Both the Case Closure and Case Closure Reply PDFs enhancement submitted by the Technology Committee (via DCA J. Lohman.)

DCA J. Lohman (VA) and DCA M. Billinger (KS) spoke in favor of the enhancement.

Commissioner D. Blanchard (UT) moved to approve and refer enhancement proposal ER-2020-07 Include Last Primary Residence on Both the Case Closure and Case Closure Reply PDFs to posting for comments. Commissioner B. Jean (NH) seconded.  Motion passed.

Technology Committee July 14, 2020: There were no comments submitted for ER_2020_07 Include Last Primary Residence on Both the Case Closure and Case Closure Reply PDFs enhancement.

Commissioner J. Lopez (WI) moved to approve ER_2020_07 Include Last Primary Residence on Both the Case Closure and Case Closure Reply PDFs enhancement as written for full Commission vote at the 2020 ABM. Commissioner D. Blanchard (UT) seconded. Motion passed.

Impact on Other ICOTS Processes:

No impact.  PDF changes only.

Impact to External Data:

None.

Development Cost:

$3,210

Functional Specifications Drafted by National Office:

Add a new section to the Case Closure Notice PDF and Case Closure Notice Reply:

• Placed above the Employment section and below the Supervision termination date field
• Data: Last know residence that is marked as Primary Residence for the Offender.